Customize invoicing

Kimono generates your invoice PDFs and emails automatically. You control their look, numbering and tax handling from Admin → Organization → Billing settings.

Numbering

Each invoice has a unique number per issuer (organization OR club). Configurable format:

• Prefix (e.g. INV-, INV-2026-)
• Padding (e.g. 0001, 00001)
• Counter resettable per year

The (issuer, number) pair is unique in the database. If you change the format mid-year, existing invoices are not renumbered.

VAT rates

Define one or more applicable rates (e.g. 0%, 5.5%, 10%, 20%). The rate picked on each invoice line is frozen at issuance — changing the default rate later doesn't rewrite history.

Legal notes and footer

Multi-line text shown at the bottom of every invoice PDF. Common uses:

• Association legal notices (non-profit ID, sports authority registration).
• Payment terms (due date, late fees).
• Additional bank details.

Immutable snapshot

When an invoice becomes Sent, Kimono takes a snapshot:

• Issuer identity (name, address, tax ID, VAT, IBAN)
• Recipient identity (member)
• Lines with taxes

Any later change to your organization or the member profile does not affect invoices already issued. That's the accounting guarantee.

Use case — switch from VAT 0% to 5.5%

Your association crosses the VAT threshold and must now charge 5.5%.

1. Add the 5.5% rate to the available list.
2. Edit your plans: replace the rate on each pricing.
3. Existing subscriptions generate their next invoice at the new rate.
4. Already-paid invoices stay at 0% — that's correct for the tax office.

Use case — numbering per club

You run two clubs (Paris and Lyon) with separate bookkeeping.

• Paris side: prefix PA-2026-
• Lyon side: prefix LY-2026-

Each club has its own counter. Helps when exporting to accounting with separate journals.